Notice Of Annual General Meeting

Notice is hereby given that the First ANNUAL GENERAL MEETING of the Centurion Community Action Group Ltd will be held at The United Reformed Church at Vicars Cross on:

Thursday 30th November at 7.30pm

1. Introduction & Apologies for Absence

2. Minutes of the last Members Meeting held on 11th October 2016

3. Annual Report

4. Financial Report and Accounts to 18th August 2017

5. Resolutions

  • a. Adoption of Accounts
  • b. Audit Requirements
  • c. Appointment of the Accountants for Year Ended 31st August 2018

6. Election of new member(s) of the Management Committee

7. Any other Business

Explanatory Notes on Resolutions and Management Committee

1. Resolutions
a) Resolution – Adoption of Accounts
Cadwallader & Company, the accountants have finalised the first set of company accounts covering the period to 18th August 2017. The accounts require approval by the members before they are forwarded to the Financial Conduct Authority.

The Resolution is therefore:
The Centurion Community Action Group accounts for the period ended 18th August 2017 are approved

b) Resolution – Audit Requirements
A statutory audit is not required unless turnover exceeds £10.2m and assets are worth more than £5.1m or are required under its rules of association.

The Centurion Community Action Group Ltd are subject to Section 83 and 84 of the Co-operative and Community Benefit Society Act 2014 not to appoint an ‘Auditor’, however as turnover exceeds £90,000,the society are required under Section 85 of the Co-operative Community Benefit Society Act 2014 to obtain an independent report from a Registered Auditor on the accounts, this has been obtained from Cadwallader and Company.

The Resolution is therefore:
An external audit of the Centurion Community Action Group Ltd accounts for the period ended 18th August 2017 is not required.

c) Resolution – Appointment of Accountants and Registered Auditor

The Resolution is therefore:
Appointment of Cadwalladers & Company to complete the accounts and independent report on the accounts to 31st August 2018

2. Management Committee
a) Composition
The Management Committee shall comprise not less than three and not more than nine persons, who shall mainly be elected by and from the Members. Not more than one quarter of the Management Committee may comprise persons co-opted by the Management Committee.

b) Appointment Period
Elected members of the Management Committee hold office for a period commencing immediately after the Members’ Meeting at which their election is declared, and ending after the third Annual Members’ Meeting after that.

c) Election Process
Elections shall be carried out in accordance with procedures determined by the Management Committee. Every member shall have one vote. In the case of an equality of votes, the Chairperson of the meeting is to have a second or casting vote.

Where a ballot is required, the meeting will appoint two independent scrutineers to issue and count the ballot papers. Each member entitled to vote will be issued will a ballot paper with instructions on how to complete. The result of the ballot will be declared at the meeting by the Chairperson.